Introduction
The shift toward digital transformation has made document digitization and paperless workflows essential for organizations aiming to improve efficiency, reduce operational costs, and enhance security. Traditional paper-based processes often lead to inefficiencies, increased costs, and challenges in information retrieval. Embracing document digitization and streamlined workflows not only addresses these issues but also enhances collaboration and data security. This course offers practical insights into transitioning from paper to digital systems. Participants will explore effective methods for scanning, organizing, and managing electronic documents. By equipping staff with the necessary tools and knowledge, this training aims to facilitate a smoother transition to a more efficient and sustainable digital workplace.
Course Outline
- Module 1
- Module 2
- Module 3
- Module 4
- Module 5
- Course Objectives
- Target Audience
Document Digitization
- What is digitization and why it matters in the workplace.
- Benefits of moving from paper to digital documents.
- Common challenges in digitization and how to overcome them.
- Types of documents suitable for digitization.
Tools and Technologies for Digitization
- Overview of scanners, OCR software, and mobile scanning apps.
- Introduction to document management systems (DMS).
- Exploring cloud storage and file-sharing platforms.
- Comparing basic tools like Google Drive, OneDrive, and Dropbox.
Practical Skills for Digital Document Handling
- Organizing shared folders and drives for teams.
- Using version control and tracking document edits.
- Archiving old files without losing access.
- Tagging, labeling, and searching digital documents efficiently.
Digital Document Security and Compliance
- Data privacy and document-related regulations.
- Password protection, permissions, and document access levels.
- Backup strategies for important digital records.
- Security tips for email attachments and shared links.
- Discussion: Common security mistakes and how to avoid them.
Going Paperless in Daily Tasks
- Identify common paper-based processes in offices (forms, memos).
- Step-by-step demo: how to digitize a paper form using simple tools.
- Organizing digital forms and documents in shared folders.
- Basic automation features (e.g., email filters, shared templates).
By the end of this course, participants will be able to:
- Explore the benefits of moving from paper-based to digital document processes.
- Master scanning tools and document systems for digitization.
- Gain practical skills to manage, store, and access digital documents effectively.
- Evaluate basic compliance and security steps in handling digital records.
- Leverage digital tools to support team workflows and improve productivity.
- Assess how digitization can improve daily work and support continuous improvement.
This course is ideal for:
- Administrative staff.
- Office assistants.
- Records management personnel.
- HR and finance staff.
- IT support staff.
- Operations staff.
- Compliance and audit support staff.
- Departmental coordinators.
- Document controllers.
Course Schedule & Fees
- Kuala Lumpur
- Singapore
- Amsterdam
- Online
- Course Fees
This courses will take place in Kuala Lumpur on the following dates:
| 12/05/2025 | 26/05/2025 | 09/06/2025 | 23/06/2025 |
| 07/07/2025 | 21/07/2025 | 04/08/2025 | 18/08/2025 |
| 01/09/2025 | 22/09/2025 | 06/10/2025 | 20/10/2025 |
| 10/11/2025 | 24/11/2025 | 15/12/2025 | 05/01/2026 |
| 26/01/2026 | 16/02/2026 |
This courses will take place in Singapore on the following dates:
| 05/05/2025 | 26/05/2025 | 16/06/2025 | 30/06/2025 |
| 21/07/2025 | 11/08/2025 | 01/09/2025 | 22/09/2025 |
| 13/10/2025 | 03/11/2025 | 24/11/2025 | 15/12/2025 |
| 05/01/2026 | 26/01/2026 |
This courses will take place in Amsterdam on the following dates:
| 19/05/2025 | 09/06/2025 | 30/06/2025 | 21/07/2025 |
| 11/08/2025 | 01/09/2025 | 22/09/2025 | 13/10/2025 |
| 03/11/2025 | 24/11/2025 | 15/12/2025 | 05/01/2026 |
| 26/01/2026 | 16/02/2026 |
This courses will take place Online the following dates:
| 06/05/2025 | 03/06/2025 | 01/07/2025 | 29/07/2025 |
| 26/08/2025 | 23/09/2025 | 21/10/2025 | 18/11/2025 |
| 16/12/2025 | 13/01/2026 | 10/02/2026 |
| Kuala Lumpur | Singapore | Amsterdam | Online |
| USD$ 3,580 | USD$ 5,600 | USD$ 5,600 | USD$ 1,920 |
